Microsoft Outlook 2013 Tips

From: Law Technology Today, June 9, 2014, Written by

I recently switched from Microsoft Office 2010 to Office 365, which uses the Office 2013 suite of products. I’m not as happy with the design of 2013 as I was with 2010, and the switch has left me feeling that some functionality is missing. I recently picked up some tips that have helped me be more productive with Office 2013, and this post will cover three of them.

Customize Colors

I use the Categories feature in Outlook 2013 mostly for purposes of my calendar; I categorize my appointments so that I can see at a glance what is coming up. For instance, client appointments are green, and writing deadlines are red, so when I look at the calendar for the day, week or month, I can easily see how many “money making” appointments I have scheduled and how many deadlines I have coming up.

You can do similar things with emails; in Mail in Outlook 2013, click the View tab and then click View Settings, then Conditional Formatting. Here, you can change the color that Unread emails appear in your Inbox (the default is blue), or change the font and color of emails in your Inbox. You can also click Add to create your own rules for different kinds of emails.

For example, if you want emails from specific clients to appear in a different color in your inbox so you can find them easily, create the rule, choose the font and color for the message and then click Conditions to set the conditions for the rule (by choosing the client’s name or email address in the “from” field), similar to the way you would set up Rules and Alerts in Outlook. <READ MORE>

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